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How To Improve Your Productivity With A Knowledge Management System

Knowledge management is a new concept that has been developed to help knowledge workers like procurement professionals to be more effective. The personal knowledge management system (KMS) is comprised of procedures and tools to gather the information you need, organize it, store it and retrieve data from your professional life as well as the capacity to communicate your thoughts with others who may require the same.

It is essential to have all your information in one place to be productive. In this way, when require it to complete a task to be completed or a project on deck there’s nothing stopping you from getting going! These tools can be utilized to ensure a smooth flow that is less stressful.


Lifelong learning is essential to becoming a more productive skilled worker. Continuous self-improvement is crucial in the age of technology, as outdated skills are discarded. This could include attending workshops or conferences, but also reading technical journals in your field of interest and looking at sites that offer workshops for training.


The quality of your output is greater than the amount of tasks you can complete in a set amount of period of time. This is what makes productivity. It is possible to tap into innovative methods and tools available for improving your creative skills. For example you can use Google for “creative Tool Kit” or YouTube videos on how-to tutorials which will teach you new ways to do things.

Information Triage

It is crucial to know how to sort and prioritize the information you are reading. It’s possible to be overwhelmed by all the information. It’s like how nurses in emergency medicine feel when she has to deal with a variety of patients with different degrees and severity of injuries. It will reduce time for everyone by being able recognize those instances needing immediate attention.


Networking doesn’t happen overnight. You must be organized in order to meet people unfamiliar, make sure prior to any other interactions, ask them intelligent questions about their area of expertise and then listen attentively for the answers- then note down all the information in a readily accessible document such as your spreadsheet or database on your smartphone (or whatever device suits). This will allow you to recall who is able to tell which info and when it was first introduced.


Be sure to get all the data before making any decision. If there’s something you’re not sure about or aren’t sure about. Ask specific questions so that people can give more information without feeling pressured. This will prevent confusion in the future in the event that someone has provided more details than the other due to being given fewer questions.


For productivity, communication skills are vital. Communication skills are crucial to productivity. It is essential to communicate your ideas efficiently and quickly. This requires excellent oral skills as well as the ability to write or present data in PowerPoint. This two-way street idea allows both parties to utilize the other’s tools to ensure that there aren’t any mistakes and that all questions are addressed when required.

For more information, click knowledge management

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